What It Is
Team Management is the section of the Admin Panel where administrators organize users into named groups. It opens under Admin Panel → Teams and lists every team in the workspace as a card, with quick access to members and team configuration. Teams are how PANTA OS reflects organizational structure inside the workspace. A user can belong to one team or several. Assistants can be assigned to specific teams through the Admin Panel, which determines who sees them in the Dashboard grid.
Why It Matters
Teams give the workspace a structure that maps to how the organization already works.Organize members
Group users by department, function, or project. A team makes membership explicit instead of relying on naming conventions.
Scope assistants to the right people
Assistants can be assigned to specific teams through the Admin Panel. Public assistants reach the teams they belong to; not every assistant has to be workspace wide.
Target Community posts
Posts created in the Community Feed can be sent to specific teams, so HR updates reach HR and Engineering changes reach Engineering.
Multi team membership
A user can belong to multiple teams at once. People who sit across functions do not need to be modeled as duplicates.
How To Use It
Scan the team list
Each team appears as a card with its color icon, member count, name, and description.
Creating a Team
Upload a team image (optional)
Upload team image accepts PNG or JPEG up to 2 MB. The image replaces the color icon on the team card. If you do this step, you will not select a team colour (below).
Pick a team color
Team color selects the icon color used when no image is uploaded. Five colors are available that are based on your company branding.
Add a description (optional)
Description is shown under the team name on the team card. Helps members and administrators understand the team’s purpose at a glance.
The Team Modal
Once a team is open, four tabs organize its configuration.General
Basic team settings. Edit Team name, Description, Team image, and Team color. Save with Save changes.
Members
Members of the team. Manage who belongs to the team here.
Assistants
Assistants assigned to the team. Once an assistant is made public by its creator, administrators can assign it here to specific teams.
Account actions
Critical team operations. Includes Delete team, which permanently removes the team. The action is irreversible; the dialog warns “Once you delete a team, there is no going back.”
Key Settings or Options
Team name
The display name of the team. Editable later under General.
Team image and Team color
Visual identifier for the team card. PNG or JPEG up to 2 MB, or one of five preset colors.
Description
Optional short description shown on the team card.
Members
Managed in the Members tab of the team modal. Each user can belong to multiple teams.
Assigned assistants
Managed in the Assistants tab of the team modal. Public assistants can be assigned to one or more teams.
Team deletion
In the Account actions tab. Permanent and irreversible; use carefully.
Tips and Best Practices
- Mirror the organizational structure. Map teams to the units your organization already uses; do not invent new structures just for the platform.
- Use the description field. A short line under the team name saves administrators from guessing what the team is for.
- Assign assistants deliberately. A specialized HR assistant in the HR team is more useful than the same assistant exposed to the whole workspace.
- Keep team membership current. Teams that include former members make it harder to scope content correctly.
- Be deliberate about deletion. The Account actions tab makes the irreversibility explicit; a deletion mistake cannot be undone.
Help Center
Where is team management
Where is team management
Open Admin Panel from the bottom of the sidebar, then switch to the Teams tab.
Can a user be in more than one team
Can a user be in more than one team
Yes. A user can belong to multiple teams at the same time. People who work across functions do not need duplicate accounts.
Is there a team admin role
Is there a team admin role
No. PANTA OS has two roles workspace wide: Admin and User. Membership in a team does not grant team specific administration rights; only workspace administrators manage teams.
How are assistants assigned to teams
How are assistants assigned to teams
Open the team and switch to the Assistants tab. Assistants made public by their creator can be assigned here. Private assistants stay with the user who created them.
Can I undo a team deletion
Can I undo a team deletion
No. Team deletion through the Account actions tab is permanent. The dialog warns about this before confirmation; once a team is deleted, it cannot be restored.
What happens to assistants assigned to a deleted team
What happens to assistants assigned to a deleted team
The assistants themselves are not deleted with the team; they remain visible to their creators. Only the team to team assignment is removed when the team is deleted.