Skip to main content

​
What It Is

An assistant is a custom AI helper your team builds for a specific job. It combines a name, a description, a system prompt, optional knowledge files, optional Quick start actions, and a visibility setting. Once published, an assistant appears in the Dashboard grid and in the Assistants section of the sidebar, ready for any user who can see it. Assistants are created in two ways: through the AI Assistant Creation wizard, which generates the configuration from a few guided questions, or through the Manual Assistant Creation, which opens the empty configuration screen directly.
Images Documentations (2) 1

​
Why It Matters

Assistants are the most reused unit of value in PANTA OS. One person builds the assistant once; everyone with access uses the same configuration afterwards.

Specialization

Each assistant is configured for one role, one task, or one audience. Output stays focused.

Consistency

Every user runs the same system prompt and the same knowledge base. Output sounds like one organization, not like a row of individual prompts.

Reuse

A strong assistant built by one person serves the whole team. The Dashboard grid is the shared catalog.

Easy starting points

Quick start actions surface the typical use cases of the assistant as one click prompts on its landing page.
Assistant in the Dashboard grid

​
How To Use It

​
Run an assistant

Find the assistant

Open the Dashboard and switch to the Assistants tab in the grid. Use the tag filter above the grid to narrow the list. The Assistants entry in the sidebar also expands to show the assistants most relevant to you for one click access.

Open it

Click the assistant card. A new chat opens with the assistant’s name in the header.

Use a quick start action or send your own prompt

The quick start actions appear above the chat input. Click one to start with a pre filled prompt, or type your own.

Pick the model if needed

The model selector at the top of the chat applies inside an assistant chat as well. Auto Mode is the default; switch to a specific model when output style matters.

​
Build An Assistant

Click Create Assistant

The button is at the top right of the Dashboard. Two paths appear: AI Assistant Creation and Manual Assistant Creation.

Choose the path

Pick the magical path for a guided wizard that fills in most of the configuration. Pick the manual path when you already know what you want and prefer the empty configuration screen.

Configure the basics

Set Assistant name, description (up to 100 characters), system instruction, and an icon from the icon picker. The wizard generates these for you; the manual path leaves them empty.

Add quick start actions

Add one or more prompts that appear above the chat input for new users of the assistant. Use the Add button to add each one.

Attach a knowledge base (optional)

Upload up to 5 files (PDF, DOCX, MD, TXT, XLSX, CSV, max 20 MB total) under knowledge base. The assistant uses the files as grounding context for its responses.

Set visibility

Under Privacy settings, the checkbox “Make this assistant public” controls visibility. Private (the default) keeps the assistant visible only to you. Public makes it available to administrators, who can then assign it to specific teams in the Admin Panel.

Save

Click Save changes. The assistant appears in the Dashboard grid and the Assistants sidebar list.

​
Key Settings or Options

Assistant name

The display name in the Dashboard grid and the sidebar. Be role specific: “Sales Email Drafter for Enterprise Deals” beats “Sales Helper”.

Description

Short description shown under the name. Limited to 100 characters; the editor shows a live counter.

System instruction

The system prompt that defines role, tone, and rules. Markdown formatting supported.

Icon

A visual identifier for the Dashboard grid. The picker includes a set of preset icons plus a Plus button for a custom one.

Quick start actions

One click prompts shown above the chat input on the assistant’s landing page. Each one is a short prompt that gets the user started.

Knowledge base

Up to 5 files (PDF, DOCX, MD, TXT, XLSX, CSV), max 20 MB total. The assistant uses them as grounding context.

Privacy settings

Private (default) or Public. Public means visible across the workspace; administrators can then assign the assistant to specific teams.

​
Common Assistant Types

The product does not enforce a category for assistants. The patterns below are reusable starting points teams build for themselves. Assistants can also export assets. Exports are available in Text (.txt), Markdown (.md), Word Document (.docx), CSV (.csv), and PDF (.pdf) formats.

Drafter

Drafts emails, proposals, and posts in your voice.

Expert

Answers domain questions grounded in your knowledge base.

Reviewer

Reviews drafts against rules: brand, tone, compliance.

Researcher

Pulls information from the web and your uploaded sources.

Translator

Adapts content across languages and registers.

Coach

Walks a user through a structured task or learning path.

​
Tips and Best Practices

  • Use a role specific name. “Sales Email Drafter for Enterprise Deals” is more useful than “Sales Helper”.
  • Spell out tone and rules in the system instruction. Do not assume the model will infer them.
  • Curate the knowledge base. Quality outperforms quantity for grounded responses; the 5 file cap exists for a reason.
  • Keep the quick start actions close to the real use cases. Three relevant prompts beat ten generic ones.
  • Test with realistic prompts before changing visibility to public.
Most teams need three to five strong assistants, not fifty. Build deliberately; consolidate where the use cases overlap.

​
Help Center

In the Dashboard grid under the Assistants tab, and in the Assistants section of the sidebar. The Library stores generated and uploaded content, not assistants.
The magical path is a guided wizard that asks a few questions and generates the configuration. The manual path opens the empty configuration screen directly. Both produce the same assistant; the wizard is faster, the manual path is more controlled.
No. Assistants do not have their own model setting. When the assistant is opened in a chat, the model selector at the top of the chat controls which model answers, the same way it works in a free form chat.
Two: Private and Public. Private keeps the assistant visible to you only. Public means workspace wide visibility; administrators can then assign the assistant to specific teams through the Admin Panel.
Not directly. Token limits in the Admin Panel operate at the workspace level with optional per model limits. There is no per assistant cap.
An assistant is a chat partner with a configured system prompt and knowledge base. A workflow (also called Conversational Workflow) is a multi step process that asks for inputs step by step and produces a finished artifact. Use an assistant for ongoing chat work, a workflow for repeatable multi step tasks.
Last modified on June 8, 2026