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Documentation Index

Fetch the complete documentation index at: https://help.pantaos.com/llms.txt

Use this file to discover all available pages before exploring further.

Token limits and budgets are how you keep AI spend predictable and aligned with the value AI is producing. Set caps, get alerted, and stay in control.

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The hierarchy

Budgets stack:
  • Workspace — the ceiling for the whole organization
  • Team — slices for each department
  • User — caps for individuals (rarely needed)
  • Assistant — caps on specific assistants that are inherently expensive
A request must fit under every applicable budget to proceed.

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Setting a budget

Open Settings → Budgets

Available to admins.

Pick the level

Workspace, team, user, or assistant.

Set the cap and period

Monthly is most common; quarterly works for project-based teams.

Configure alerts

50%, 80%, 100% — Slack, email, or in-app.

Set the enforcement

Soft (warn only) or hard (block at 100%).

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Enforcement modes

Alert when budget is exceeded; do not block. Useful for early rollouts where you want to learn before enforcing.
Block AI calls that would exceed the budget. Users see a clear message and can escalate to their admin.
Allow operations but downgrade to cheaper models when over budget. Good middle ground.

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Temporary overrides

Campaign boost

A short-lived raise during a launch or quarterly push. Set an end date.

Project allocation

A dedicated budget for a project, shared by its members regardless of team.

Power user exemption

Lift a single user’s cap when they have a temporary high-volume need.

Workspace surge

Bump the workspace cap for a month. Comes with a clear audit trail.

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Spending tips

Default to mid-tier models

Most chats don’t need the biggest model. Reserve the top tier for assistants that need it.

Trim system prompts

Long prompts are charged on every turn. Tighten them.

Cap expensive assistants

Set per-assistant caps so heavy users don’t drain the team budget.

Review monthly

A 30-minute monthly review is enough to keep spend on track.